Important Extended Solutions 941 Update Needed for Q2 2010

The Sage ERP MAS 90 and 200 Extended Solutions listed below require an update to be compatible with the Q2 2010 941 form changes. You should be using software showing a release date on or after 07/09/10. Please contact us to request your necessary title update by calling 800-390-3643 and selecting Option 1.

Effected Titles for Sage ERP MAS 90 and 200 version 4.3, 4.2:

Title	Description
JC-1095	Bill Rate Specified By Job/Employee/Cost Code
PR-1003	Extended Decimal Precision
PR-1015	Deduction Calculation Based On Earnings Type
PR-1018	Automatic Earnings Code Maintenance By Employee
PR-1019	Location Processing
PR-1023	Deductions With Monthly Maximums and Minimums
PR-1024	User Defined Payroll Cycle
PR-1040	User Defined Earnings And Deduction Types
PR-1044	Career To Date Hours Worked
PR-1051	Employee/Department Allocation
PR-1054	Payroll For Saipan
PR-1055	Deduction Calculation For Pension Plans
PR-1059	Tax Accrual Account Posting By Department
PR-1062	Employee User Defined Fields
PR-1064	Tax And Deduction Liability Check Generation
PR-1067	Additional Deduction Calculation Methods
PR-1072	Enhanced W-2 Form Printing
PR-1074	Enhanced Perpetual Payroll History Report
PR-1090	Multiple Concurrent Local Taxes
PR-1091	Enhanced Benefit Accrual
PR-1094	Exclude Employees From Unemployment Accrual
PR-1098	Union Payroll
PR-1100	Enhanced Workers’ Comp Processing
PR-1102	Accrual Yearly Limit Set by Months Of Employment
PR-1105	Deduction Taxability By Local Code
TC-1005	Temporary Employee Billing
TC-1017	Incentive Pay

Effected Titles for Sage ERP MAS 90 and 200 version 4.10 / 4.05/ 4.0 / 3.71

Title	Description
JC-1095	Bill Rate Specified By Job/Employee/Cost Code
PR-1003	Extended Decimal Precision
PR-1018	Automatic Earnings Code Maintenance By Employee
PR-1019	Location Processing
PR-1024	User Defined Payroll Cycle
PR-1044	Career To Date Hours Worked
PR-1051	Employee/Department Allocation
PR-1054	Payroll For Saipan
PR-1059	Tax Accrual Account Posting By Department
PR-1062	Employee User Defined Fields
PR-1067	Additional Deduction Calculation Methods
PR-1072	Enhanced W-2 Form Printing
PR-1074	Enhanced Perpetual Payroll History Report
PR-1090	Multiple Concurrent Local Taxes
PR-1091	Enhanced Benefit Accrual
PR-1094	Exclude Employees From Unemployment Accrual
PR-1098	Union Payroll
PR-1099	Reciprocal Taxation (Windows Only)
PR-1100	Enhanced Workers’ Comp Processing
PR-1102	Accrual Yearly Limit Set by Months Of Employment
TB-1000	Time and Billing Interface With TimeCard & Payroll
TC-1005	Temporary Employee Billing
TC-1017	Incentive Pay

Updated 941 Forms are now available through the 2010 Q2 Payroll Update. We encourage all Sage ERP MAS 90 and 200 Payroll customers to download and install this update, which captures and processes the employee information required for compliance with the new HIRE Act. The new 941 form is required for Q2 filings for all Payroll customers even if the HIRE Act does not apply to you. New Tax Table Updates for 2010 Q3 are also available. To download the 941 Forms and Tax Table updates:

1.  Login to Sage Software Online by following this link: .

2.  For 2010 Q2 Payroll Updates, follow this link.

3.  For Tax Table Updates, follow this link.

Like all updates to a live system, every precaution should be taken including verifying a reliable back up (and working with a MAS 90 and 200 professional).

The HIRE Act encourages companies to hire unemployed workers by exempting certain wages from the employer’s portion of Social Security taxes (payroll tax exemption), and by providing employers with a business tax credit if new hires are retained for at least 52 consecutive weeks. For an employer to receive these tax benefits, the unemployed worker must be a “qualified individual”. A qualified individual is anyone who:

1. Begins work for a qualified employer after Feb. 3, 2010 and before Jan. 1, 2011
2. Certifies by signed affidavit (under penalties of perjury) that he has not been employed for more than 40 hours during the 60-day period ending on the date the employment begins
3. Is not employed to replace another employee of the employer unless that former employee separated from employment voluntarily, or for cause
4. Is not related to the employer (under rules similar to those for related individuals in IRC §51(i) ) [ IRC §3111(d)(1) ].

The IRS has drafted Form W-11, Hiring Incentives to Restore Employment (HIRE) Act Employee Affidavit, to help employers meet the second requirement under “qualified individual”. The form instructions state that the employee must complete and sign the affidavit, or a similar statement, under penalties of perjury, for an employer to receive the tax benefits under the HIRE Act. The Form W-11 requires qualified individuals to provide their name, Social Security Number (SSN), first date of employment, and name of the employer.

Additional information can be found on the IRS website.

Please be aware that we have resolved an issue in the Accounts Receivable module that might be experienced by a specific group of Sage ERP MAS 90 and 200 4.40 and Extended Enterprise Suite 1.4 customers when performing period end processing.

For customers who have a mix of open items and balance forward types of customers within a single company code, after period end processing is performed, the open item transactions can be missing or incorrectly combined in the AR_Transaction Payment History file. If this occurs, the AR Trial Balance with all transaction details run as of 12/31/2999 will be out of balance.

Details on how to discern whether a company has experienced this issue are included in Knowledgebase Entry 524615.  The KB entry also includes steps to recover in the event a customer has already performed period end.

Customers who have this mix of open items and balance forward customers in a single company code, should install the fix provided in Support Tip AR4041-T (for version 4.40.0.1) or AR4042-T (for version 4.40.0.0) prior to performing period end. If you are experiencing the symptom described above and Accounts Receivable period end processing has already been performed please call Sage Customer Support.

Please note that single company codes that contain ONLY balance forward customers or ONLY open item customers are NOT affected by this issue.

The 2010 Form 941 is available by installing the appropriate program fix listed below:

• PR4045-T (Sage MAS 90 and 200 4.40; Extended Enterprise Suite 1.4)
• PR4044-T (Sage MAS 90 and 200 4.30; Extended Enterprise Suite 1.0-1.3)
• PR4043-T (Sage MAS 90 and 200 4.20)
• PR4042-T (Sage MAS 90 and 200 4.10)
• PR4041-T (Sage MAS 90 and 200 4.05)
• PR4040-T (Sage MAS 90 and 200 4.00)
• PR3068-T (Sage MAS 90 and 200 3.71)
• PR3067-T (Sage MAS 200 – SQL Server Edition 3.74)
• PR3066-T (Sage MAS 200 – SQL Server Edition 3.73)

Proceed with caution: always make sure you have a reliable back up…you are installing to a live system after all.

After logging on to Sage Software Online, you can download the latest IRD or follow the documented resolution to make manual corrections to your forms.

Continue to use all caution when installing updates for your systems including considering which extended solutions and enhancements are installed. In this case, you must be running software released on or after 12/14/2009 according to Sage’s recommendations.

Now is the time to make your plans for addressing these changes. Send an email to open a service case if you need assistance in making the modifications in MAS 90 or MAS 200.

Don’t forget to make changes in any other systems you might be using to sell taxable items.